Construction Project Manager
The success of our company depends upon the efforts of each employee. Each employee shall be responsible for:
- Total Customer Satisfaction
- Maximum profitability
In addition to the above, each employee shall have duties specific to his or her position. Project Managers will report to the Vice President of Construction and will generally be assigned responsibility for multiple projects. The Project Manager, along with the Salesperson and Superintendent, is responsible for the success of the project from inception to final close-out. This responsibility includes all aspects of the project including the control of the design, cost, schedule, quality and safety. More specifically, the Project Manager’s position includes the following duties and responsibilities:
- Sales Support:
a. Project Estimate: Project Managers will assist in bidding new projects and assembling proposals. This includes setting up the estimate template, selecting the field of subcontractors to bid, clarifying the scope in each trade, reviewing the bids, compiling the results into the estimate, and drafting the proposal to the client.
b. Project Schedule: The Project Manager is responsible for establishing the initial project schedule. Competency using Microsoft Project is required. This task may also include discussions with potential subcontractors for critical durations to incorporate into the schedule. Often this schedule will be established during contract negotiation and attached to the owner contract as an exhibit. The project schedule will also be attached to the subcontracts as an exhibit.
a. Project Estimate: Design Control and Coordination: This area requires the Project Manager to possess a complete understanding of what the owner/client is desiring for their construction needs. Duties would include contracting for architectural and engineering services, scheduling and conducting design coordination meetings, review and checking of progress drawings. Included in this process would be the coordination of mechanical and electrical design/build drawings with the architectural and structural designs. Drawings should be reviewed for compliance with “Hemmer Standards”, final proposal and the estimate and should also be reviewed for construction efficiencies and value-engineering alternates.
b. Permits: The Project Manager is responsible for the acquisition of all site, grading, foundation and general building permits as well as any approvals necessary from the utility companies. They will also be responsible for overseeing acquisition of all plumbing, HVAC, fire protection and electrical permits by the Subcontractor responsible for those permits.
c. Project Subcontracts: The Project Manager will prepare the scope of work for design/build and construction contracts. Responsibilities include detailed review of the bids, defining and outlining the scope of work, ensuring the work is complete and meets the design intent, negotiation of the contract price, and drafting of the subcontract to be issued to the Subcontractor.
- Project Start-up:
a. Owner Contract: It is the Project Manager’s responsibility to familiarize himself/herself with the owner contract and ensure that all requirements are met. This includes requirements and obligations for scheduled milestone and completion dates, owner notification issues, payment applications, and specific performance requirements including materials and quantities that may be spelled out in the contract or final proposal on which the contract is based. Execution of owner contracts are generally the responsibility of the Salesperson; however, the Project Manager will be required to provide information necessary for the execution of the contract.
b. Start-up Meetings: The Project Manager is responsible to schedule a project start-up meeting with the internal Hemmer project team, so everyone understands the requirements of the contract. The Project Manager is also responsible to schedule and facilitate a project start-up meeting with all the Subcontractors to ensure everyone understands the timing and coordination of the events needed to meet the project goals.
- Project Administration:
a. Cost Control: Overall cost control and accounting for the project is the responsibility of the Project Manager. This requires competency with ComputerEase software and includes setting up the original budget in the cost accounting system, updating the current budget to reflect changes in the owner contract, approval of all subcontractor and supplier invoices and updating the estimated cost at completion.
b. Changes: During any project, changes may arise from site conditions, allowances, exclusions, other unknow conditions, or may be requested by the owner. It is the Project Manager’s responsibility to accurately estimate the cost of those changes which would include any administrative costs, time extensions, and overhead costs, and present this to the owner, if it is an owner request. If the change is not owner driven, the Project Manager would draft a change order to the Subcontractor once a revised scope of work and price is agreed upon.
c. Margin Reporting: The Project Manager is responsible for reporting the estimated gross margin on each project on a monthly basis. This will be reviewed with the VP of Construction and compiled for the accounting department.
d. Payment Applications: Owner invoicing is to be completed on a monthly basis by the Project Manager in accordance with the terms and conditions of the owner contract. To accomplish this task, the Project Manager must collect all costs associated with the project to establish the owner invoice. This also includes reviewing and approving all Subcontractor invoices for payment.
e. Project Communication: The Project Manager is responsible for the overall communication on the project and must be competent using Procore construction software. This involves disseminating information from various parties to all other parties involved. In general, this would include communicating information from the Architect to the Subcontractors, from the Owner to the Subcontractors, from the Subcontractors to the Owner and Architect, etc. The Project Manager is responsible for making sure that all information relating to the project is communicated to the Superintendent. The Project Manager is to act as a funnel through which all information regarding the project flows to all parties involved in the project.
f. Shop Drawings: The Project Manager is responsible to track and review shop drawings and submittals from the Subcontractors and material suppliers. They are to work in unison with the design professionals to review all shop drawings and submittals and ensure they meet the design intent and fulfill the contract obligations.
g. Project Records: Complete project records and files are to be maintained by the Project Manager. This includes copies of all correspondence, shop drawings, transmittals, subcontracts, change orders, permits, contract drawings, etc.
- Project Close-out:
a. Project Close-out: Upon completion of the project, the Project Manager is responsible for assuring that the project close-out procedure is followed and that all final documents are collected. This would include final invoicing, release of the Subcontractor retainage, execution of the Certificate of Substantial Completion, completion of record drawings, and preparation and delivery of the Facility Manual.
- Sales Support:
EDUCATION, EXPERIENCE and KNOWLEDGE
- Bachelor of Science in engineering, construction management or compatible major
- Minimum of 5 years experience as a Project Manager for a commercial contractor
- Computer skills including proficiency in job costing, project scheduling, estimating, Word, Excel and other office programs.